Your bilingual back office in Japan

Introduction
Hello. In this video, we’ll explain the Year-End Tax Adjustment process, or YETA for short, and how to use our online form to submit your YETA, and declare your primary employer.

What is the Year-End Tax Adjustment?
Each month, an estimate of your income tax is withheld from your salary. At year end, your final income tax is calculated based on your YETA submission. Any difference is adjusted in your December payroll.

Even if you also plan to file an individual tax return, you need to submit YETA to declare your primary employer. If you don’t, your income tax withholding may be significantly higher from next January.

HTM's Online Form

Using HTM’s Employee Information Portal, you can complete your YETA. The form has five main sections:

• Start Here
• Personal Information
• Other Income
• Insurance Deductions
• Housing Loan

Complete the Start Here section to determine which sections of the form you need to submit.

Status icons
Status icons indicate your progress, with colours showing which sections are complete in dark blue, required in light blue, not required in grey, or when the submission date approaches, urgent in orange.

Instructions
Instructions guide you through the form, in three levels:

• Main instructions which appear when you open the form
• Section-specific instructions, when you open a section
• Item-specific instructions, when clicking a question mark icon

Bilingual
The form is bilingual, and if needed you can switch between English and Japanese using this button.

Pre-filled
The form comes pre-filled with your information. Complete each section, confirm all your information is correct, and when the required sections are complete, you can submit.

Samples
If the information you need to enter comes from a document, for example if you are claiming a life insurance policy, there are samples available via the form, that indicate the information to enter from the document into the form.

Importing digital files
If you have an insurance or housing loan document that was issued as an XML file, you can import the file. The form automatically enters the required information for you.

You can also open a preview of this digital file for your reference, here.

Prepaid envelopes
Any original paper documents that need to be mailed to HTM will be listed at the bottom of the form. You can mail them in two ways: Use the prepaid pre-addressed envelope sent to your home address, or, at the bottom of the form, there is a postage label, which you can download, print, and affix to an envelope.

Follow-up
If we need clarification on your submission or documents, we will contact you via email.

Flow of events
After you submit this form and mail any requested original paper documents, the HTM team will use the information you provide to calculate your tax adjustment and include it in your December payroll.

You will receive an email when your payslip and withholding income tax certificate are available on the portal.

If you have any questions, the HTM team is happy to assist you. Thank you for watching.