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Work Rules


Work rules are a statement of your company's policies. They strongly reflect your company's culture.

Some rules are required and some are optional. They must be in compliance with government regulations. It is important to define your rules in understandable terms, and not just refer to government regulation sources.

This video will introduce the procedure, and the content of work rules.

Procedure (0:51)
In Japan, a company with 10 or more employees must create work rules and receive comments from its employees. These rules and comments must be submitted to the company's local Labor Standards Office.

Work rules only become effective after they are disclosed and made available to all employees. This process of receiving comments from employees, submitting to the Labor Standards Office, and disclosing to employees, must also be followed when making any changes to the rules.

Always required and Required if policy exists (1:29)
Rules can be divided into 2 types; rules that are always required, which the law specifies to include. The other type is rules that are required if a policy exists. Policies that exist must be included in the work rules.

Always Required rules (1:50)
Consists of 3 categories; work time, compensation, and unemployment.
First, Work time rules. They include:
 • Start and end time
 • Break time
 • Non-working days
 • Leaves, and
 • Rotating working hours, if any

Second, Compensation rules (2:16)
They include:
 • How compensation is decided
 • Calculation
 • Payment method and date, and
 • Policies for increase of compensation

Third, Unemployment rules (2:31)
They include:
 • Retirement
 • Resignation, and
 • Termination

Next, rules that are required if a policy exists (2:43)
It is important to understand that if you have any other company policies, they must be included in the work rules as well.
For example, rules related to compensation.
 • Retirement allowance
 • Special allowances, such as, bonuses, commuting, and housing allowances
 • Minimum compensation
 • Expenses to be covered by employees such as, computers when employees work remotely, and
 • Monetary commendations and monetary sanctions

Further examples are rules related to working environment, such as:
 • Health and safety measures
 • Incident and illness compensation, and
 • Harassment preventions

Frequently, Japanese companies also include rules for (3:43)
 • Training
 • Probation period, and
 • Other leaves, such as, sick leaves, marriage leaves, and condolence leaves

Work rules are a benefit to you and your employees. These are the three things to remember about them - They:
 • Reflect your company's culture
 • Must be in compliance with government regulations
 • Provide clarity on your company's policies

In this video, we've seen the basic outline of work rules for doing business in Japan.

Thank you for watching.

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